Open Positions / דרושים

Operations & Administration Manager 

Reporting To: Executive Director Spencer Weiss 

The Organization
Now at fourteen years old, The Kitchen is a San Francisco Jewish landmark institution, focused on building a stellar shabbat community, with our formula of combining a generous approach to tradition and the wide variety of people we serve. Serving thousands locally (350 households, w/many non-members joining us every week), we also regularly advise communities, rabbis, and Jews in places as far away as Jerusalem, Paris, and Berlin. 

The Opportunity 
The Kitchen seeks a dedicated operations and administrative professional to strengthen our core functions and facilitate the execution of our programming to our growing community and partners. 

Job Description
This role will support the Executive Director in executing the day-to-day operations of the organization. The position focuses on performing key administrative tasks across the full set of functions across The Kitchen, including membership, development, event execution, education, and communications. Support will also be provided to the Director of Family Education and Kitchen Clergy in an administrative capacity. A successful candidate will be able to manage multiple work streams simultaneously and will be a hands-on partner to the Executive Director. This key position will provide vital structure and efficiency to the organization and its members. 

Event Operations: 

  • Overseeing event production, managing the operations associates and providing hands-on support as needed. Events include but are not limited to:
    - All shabbat services, High Holidays, Simchat Torah, Sukkot, Purim, Shavuot, Hanukkah, Selichot, Passover Seder and the weekend Kitchen Retreat at Camp Newman 

  • Provide support from planning through execution of adult education activities and other rabbinic/ritual programming 

  • Support Kitchen Social Club event programming 

  • Manage procurement of event spaces, maintaining relationships with venues and vendors 

  • Ensure billing up to date for program venues and vendors 

  • Act as point of contact for B’nai Mitzvah Families 

  • Provide support for Freedom School, Kitchen Playground and Freedom City session as needed 

Office/Administration: 

  • Work with the Director of Family Education to provide support for Freedom School, Kitchen Playground, Freedom City as it relates to:
    - Logistical needs Enrollment, registrations, tracking tuitions
    - Calendaring
    - Monthly and weekly emails
    - CRM/Shulcloud training and support 

  • Work with the Marketing & Communications Director to ensure details around Kitchen programs are accurate 

  • Ensure the communications calendar on The Kitchen website is always up to date 

  • Support the Executive Director in all activities related to Membership Relations and Recruitment, Membership Tracking and Reporting as well as Development and Fundraising 

  • Ownership of office equipment and technology including but not limited to:
    - Shulcloud
    - Google Suite
    - Mixlr
    - Chargify
    - Zoom
    - Squarespace
    - Dropbox 

  • Ensure security, integrity, and confidentiality of Kitchen data

  • Maintain, track, and assign the inventory of Kitchen hardware (i.e., laptops), software licenses as well as A/V equipment

  • Assist with the recruiting and hiring process

  • Work with ED to further develop HR policies and procedures to ensure equity and compliance 

  • Monitor and maintain office supplies and program supplies inventory 

  • Additional duties assigned by the Executive Director, Director of Family Education, or Founding Rabbi 

Project Management: 

  • Manage special projects and contribute to other team members’ work as needed 

  • Work with ED to ensure organization-wide processes are in place to help with the effective planning, execution, and monitoring of projects including those related to board management, development activities, and general engagement programming. 

  • Help manage project budgets

  • Anticipate potential challenges and proactively troubleshoot to ensure successful outcomes

  • Regularly evaluate project outcomes and document lessons learned to inform future initiatives

  • Maintain a clear communication flow among project stakeholders 

Qualifications and Experience

We are seeking someone who is: 

  • Moved by our tradition, and the possibility of bringing that tradition to more people.

  • Generative and entrepreneurial, willing to experiment and have the flexibility to work in a variety of circumstances (and locations!)

  • Game to build Jewish religious life in the 21st century connecting their considerable knowledge of the tradition to anyone who wants it, generously offering full access to Jewish life

  • Approachable and likable, with the ability to connect and build relationships with all types of people and all ages

  • Responsible, able to be entrusted with work from the holy to the mundane

  • Conscientious, self-motivated, and detail-oriented, with the capacity to set goals, manage priorities, and use time and resources wisely within the goals of the organization

  • Excited by the mission of The Kitchen and ready to help us create our next chapter, as we enter a new moment in Jewish history. 

Required Qualifications: 

  • Basic understanding of Jewish culture and tradition

  • Excellent organizational skills 

  • Strong verbal and communication skills, with an emphasis on timely communication

  • Strong and consistent attention to detail

  • Ability to create project plans, establish and meet deadlines 

  • Knowledge of Google Suite and Microsoft Office

  • Ability to be present at Shabbat, holidays and other events and act as a support for such events

  • Available nights and weekends as necessary

  • Handle mailing, shipping, supplies, equipment, bills, and errands as necessary

  • Have access to a car and a valid driver’s license

What We Offer

  • Salary: $75,000 - 85,000 commensurate with experience

  • Hybrid office and work-from-home arrangement

  • Benefits designed for your well-being and a healthy work-life balance including: health, dental, and vision insurance, unlimited PTO policy

  • Opportunities for professional development, mentoring, and continued skill-building

  • Commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact in our community and the world

To apply

Please email a cover letter and resume to Spencer Weiss at spencer@thekitchensf.org